Statement of work template
Define the scope, deliverables, timeline and price before you start, so nobody's surprised later. Copy it or download as a PDF.
Statement of work
Between [Your name / business] and [Client name / business]
Date: [DD/MM/YYYY] · Project: [Project name]
1. Overview
[One short paragraph: what this project is and the outcome it delivers.]
2. Scope & deliverables
[List exactly what you will deliver.]
• [Deliverable one]
• [Deliverable two]
• [Deliverable three]
3. Out of scope
[Anything not included, so expectations are clear. Extra work is quoted separately.]
4. Timeline
Start: [date] · Delivery: [date]. Key milestones: [milestone, date].
5. Price & payment
Total: £[amount] [+ VAT]. [Deposit of X% to start, balance on completion.] Invoices due within [14] days.
6. Revisions
[Number] rounds of revisions are included per deliverable. Further changes are charged at £[rate].
7. Sign-off
Client: ______________________ Date: ________
Supplier: ____________________ Date: ________
Why a statement of work saves you money
Scope creep is the quiet killer of project profit. A statement of work pins down what's agreed before anyone starts, so extra requests become new quotes, not free work. Keep it short and specific:
- Say exactly what you'll deliver, and just as importantly, what you won't
- Put dates and milestones in writing
- State the price, payment schedule and what counts as extra
- Cap revisions so "just one more tweak" has a limit
- Get it signed before work begins
Pair this with a quote up front and an invoice at the end. For pricing the work itself, our day rate calculator helps, and how to write a business proposal covers the pitch.
A free template for general use, not legal advice. Adapt it to your situation and check anything important with a professional.