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Statement of work template

Define the scope, deliverables, timeline and price before you start, so nobody's surprised later. Copy it or download as a PDF.

Statement of work

Between [Your name / business] and [Client name / business]
Date: [DD/MM/YYYY] · Project: [Project name]

1. Overview

[One short paragraph: what this project is and the outcome it delivers.]

2. Scope & deliverables

[List exactly what you will deliver.]
• [Deliverable one]
• [Deliverable two]
• [Deliverable three]

3. Out of scope

[Anything not included, so expectations are clear. Extra work is quoted separately.]

4. Timeline

Start: [date] · Delivery: [date]. Key milestones: [milestone, date].

5. Price & payment

Total: £[amount] [+ VAT]. [Deposit of X% to start, balance on completion.] Invoices due within [14] days.

6. Revisions

[Number] rounds of revisions are included per deliverable. Further changes are charged at £[rate].

7. Sign-off

Client: ______________________ Date: ________
Supplier: ____________________ Date: ________

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Why a statement of work saves you money

Scope creep is the quiet killer of project profit. A statement of work pins down what's agreed before anyone starts, so extra requests become new quotes, not free work. Keep it short and specific:

Say exactly what you'll deliver, and just as importantly, what you won't
Put dates and milestones in writing
State the price, payment schedule and what counts as extra
Cap revisions so "just one more tweak" has a limit
Get it signed before work begins

Pair this with a quote up front and an invoice at the end. For pricing the work itself, our day rate calculator helps, and how to write a business proposal covers the pitch.

Next steps

Do the maths

ToolFreelance day rate calculatorThe day rate you need to charge

Read the guide

GuideWhat to include in a freelance contractA plain guide to the clauses that actually matter in a freelance contract: scope, payment terms, deposits, revisions, IP, kill fees, and late payment protection.GuideHow to write a proposal clients say yes toA simple structure for freelance and agency proposals that win, what to include, what to cut, and how to price so the yes is easy.

What the words mean

TermScope creepThe slow expansion of a project past what was agreed and paid for.TermKill feeAn agreed payment if a client cancels a project part-way through.TermRetainerA recurring fee a client pays for ongoing work or availability.

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A free template for general use, not legal advice. Adapt it to your situation and check anything important with a professional.